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Yokoy Expense Management Software – Trusted by leading brands

Manage expenses effortlessly

Streamline your expense management, simplify expense reporting, and prevent fraud with Yokoy’s AI-driven expense management solution.

ISO 27001, ISO 9001, and ISO 14001 certified. GDPR compliant.

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Improve efficiency with automation​

Put your expense management on autopilot – including VAT reclaims and travel expense reporting.

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Remove manual tasks​

Remove paperwork, eliminate manual data entry, and automate repetitive tasks with AI, so you can focus on what really matters.

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Streamline your process​

Consolidate and streamline your expense process from end to end, with AI-powered data processing and seamless integrations.

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Reimburse employees faster​

Keep your employees happy and ensure timely reimbursements with automated reconciliation and approval flows.

Modern and intuitive experience

Yokoy is built with usability at its core, so you can submit, process, approve, and reimburse expenses on the go. The AI does the work in the background, so you can keep track of expenses, stay in control, and enjoy the same seamless experience across devices.

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Paperless process​, from submission to reimbursement

Simplify administration, eliminate human errors, and unburden your employees and finance teams with a digital-first process. Close the books in a timely manner and with higher accuracy.

Centralized expense management

Remove the hassle of managing multiple cards or reconciling business expenses manually by fully centralizing and automating your travel payments.

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“This tool is so invaluable for us that it’s hard to put a number on it. It saves us so much time and energy, and embodies in financial terms the level of freedom we want our employees to live at work.​”

Martin Hoffmann
Martin Hoffmann

CFO & CO-CEO, On Running

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Find out how Yokoy can help you achieve financial excellence

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Full control over employee spend

Enforce your travel policy, issue a limited number of cards, and make sure card limits aren’t exceeded with real-time spend controls. Set individual spend limits and assign spend categories to avoid fraud and overspending.

Automated transaction reconciliation

Yokoy’s AI matches incoming card payments with expenses automatically, detecting duplicates in real time so you avoid fraudulent payments and reimbursing employees twice.

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Automated expense claim approval process

Automatically submit expense receipts to the correct cost object owners or line managers, with hierarchical and threshold based multi-step escalation. Yokoy enables dynamic approval workflows for complex T&E setups.

Fully automated reimbursements

Simplify your reimbursement process by fully automating the approval of expenses that fit within certain spend thresholds. If you want to tighten your spend control, you can always add additional approval steps in the workflows. 

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DO & CO tracks expenses in real time with Yokoy

“Yokoy’s integrated corporate credit card solution played a pivotal role in our decision-making process. The seamless data transfer streamlines expense tracking, minimizing manual efforts and significantly enhancing efficiency.”

Johannes Echeverria, CFO at DO & CO

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Built-in compliance

Effortlessly enforce your travel and expense policies with Yokoy’s built-in compliance capabilities. Create custom workflows and approval flows to automatically approve expense claims, and detect policy breaches in real time to prevent fraudulent expense reimbursements.

Automated audit trails

Automate receipt collection and storage and keep track of your expense claims and approvals in one central dashboard. Yokoy stores all your receipts in digital format for further checks, for simple audit trails and fast financial reporting.

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Automated booking to ERP​​

Remove data silos for true end-to-end automation. Yokoy automatically synchronises with the master data and exports all the financial booking to the ERP system, so you can close your books in time. 

Faster month-end closing

Forget about chasing receipts and manually reconciling expenses with card transactions. Yokoy automates your expense management from end to end, for fast and effortless month-end closing.

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What our customers say

4.5 based on 124 reviews
☆☆☆☆☆ 4.5/5
Raphael WidmerCFO, Stadler Rail
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"At Stadler Rail, we’ve automated our global expense management process with Yokoy. This means Yokoy’s Artificial Intelligence does the repetitive work for us and we only check outliers and exceptions manually, which saves us time and money."
Enver SirucicCFO BAWAG Group
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"Yokoy stands out as a visionary company that offers a truly unique solution. Their customer success team has played a pivotal role in automating our spend management processes."
Christoph KühneGroup Finance, On
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"Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease and export them within a day."
Christoph JennyCo-founder, Planted
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"A corporate card should be secure and uncomplicated - and this is exactly what the Yokoy Mastercard offers. In addition, the card is smart, saving us significant time."
Yvonne GrossVP of Finance & Operations, Daedalean
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"Yokoy and Travelperk helped us with end-to-end travel expense management automation. Now employees easily book trips in TravelPerk, and all data is sent to Yokoy in real time, with all compliance checks and VAT validation already in place."
Marianne SchluepHead of Finance and Accounting, Fenaco
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"With Yokoy, we have opted for a uniform and group-wide expense management solution that unifies our different expense processes on one platform and automates them across organizations. This guarantees company-wide compliance and increased efficiency."
Michael Kultscher-BurgerTeamlead Accounts Payable & Receivable, DO & CO
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"One unified process for the entire DO & CO Group. Yokoy enables us to collaborate optimally across all locations and entities."
Peter GrausgruberFormer CFO, Bitpanda
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"For the long term, we are interested in an all-in-one solution that covers all spend processes in the company. With Yokoy, we have the perfect solution for that."
Mirko BrudermannCFO, FC Basel
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"The expense process before Yokoy was extremely laborious. It's great to have a solution with which we can record and submit expenses anytime and anywhere."
Tania ThiebachFormer CFO, Sherpany
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"Before Yokoy, our expense process was mostly manual and time consuming. Now, we've standardized and streamlined it. The AI magic is truly doing most of the work."
Vivian MohrFormer CFO, Comparis
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"Yokoy is very easy to use, which saves us time and makes it efficient. The connection to the ERP works smoothly and provides real-time data for credit card transactions."
Benjamin KasumiSAP Consultant, Bawag
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"With their guidance and automation capabilities, we streamlined our finance processes, resulting in a remarkable 70% faster book closure. Yokoy has truly transformed our financial management, and we couldn’t be happier with the results.”
Ebru AricanFormer Head of Group Controlling & Accounting, Ameropa
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"We were impressed by Yokoy’s ease of use and seamless integration with our credit card provider."
Herbert SablotnyCFO, Beekeeper
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"We had an aha-moment when we realized that with Yokoy it only takes a few seconds to create a report compared to the many hours in the past."
Rafael SayaSenior Finance Manager, ITA
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"Before, when a receipt was missing, our Finance team had to chase after it. Now, it's Yokoy doing it automatically - pre-filling all the information with high accuracy."
Nilgün Kilit Former Team Lead Accounting and Patient Billing, Bellikon Rehabilitation Clinic
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"We had the Yokoy software demonstrated to us and it was clear that we had to have it. This is how software has to be today, as intuitive as a smartphone app."
Marcel P. de BoniManaging Director, ECOVIS
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"We’ve tested other expense tools before, but Yokoy represents a new level of automation thanks to the tool’s artificial intelligence and well-designed interface."
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Yokoy Expense at a glance

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Take a photo of your receipt directly in your Yokoy expense management software or upload it to your mobile or web app. Alternatively, you can also forward the receipt to Yokoy as an email attachment.

Yokoy’s OCR automatically reads and extracts all relevant information from the receipt. Yokoy’s AI engine then fills the expenses report with all relevant information such as Merchant, Expense country & currency, total amount, expense category and multiple VAT.

Yokoy checks the expense report against relevant company policies and local regulatory policies, triggering notifications in case of potential fraudulent items, policy breaches, and missing VAT rates. Our AI model learns and gets smarter with every processed expense report.

Yokoy automatically identifies the approval steps for the expense based on the cost object or line manager. The tool offers customizable approval flows, allowing you to set multi-level conditional workflows. 

If no policy violations are detected, the approved expenses are automatically booked to the ERP system. Yokoy connects with leading ERP systems such as SAP, Oracle Netsuite, Microsoft Dynamics 365, and many more.

Yokoy ensures that all processed expenses are archived according to regulatory standards, simplifying the reporting process and preparing you for upcoming financial audits.

Consolidate your travel expenses​

Integrate Yokoy with your travel provider, automatically issue per diems and reimburse mileage allowances with Yokoy Expense, and pay for business travel expenses securely with the Yokoy Smart Lodge Card.

See how it works
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Main features

Get to know our expense automation solution.

Country-specific per diems​

Issue country-specific per diems automatically to meet the requirements of your legal entities. Yokoy supports requirements such as the 3-month rule or midnight rule. 

Automated mileage reimbursements​

Optimize your travel management and let AI calculate mileage expenses for you. Employees fill in the starting point and destination – Yokoy does the rest.

Custom work- and approval flows​

Streamline your expense reporting and employee reimbursement processes by setting up auto-approvals and custom rules for triggering each flow.

Fully automated travel expense management​

Yokoy automates the travel expense management process from receipt scanning to reimbursement, saving you time and ensuring policy compliance.

Automated global VAT readouts​

Yokoy recognizes and extracts global VAT rates from receipts, and integrates with your accounting software and ERP system, making it easy for you file VAT reclaims and get money back.

Real-time data analytics​​

Track employee expenses in real time and get full visibility into your business spend with real-time, AI-powered reporting.

Built-in compliance​

Keep employee spending under control and prevent overspending, flag fraudulent items and policy breaches in real time, and enforce compliance through automated checks.

Easy and efficient audit process​​

Yokoy simplifies expense tracking, recording all expense reports and allowing for a fully transparent expense process, thus forming a single point of truth during audits.

Multi entity support​

Streamline complex AP and T&E processes across entities and subsidiaries, and standardize your workflows for increased efficiency and control with a central spend management platform. 

World-class service and support​

Get answers to your questions right away, troubleshoot issues with help from our experts, and improve your knowledge with in-depth live and self-guided Academy trainings.

Streamline your
IT landscape

Yokoy’s API facilitates seamless integrations with enterprise-level systems for end-to-end automation across entities and geographies.

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Simplify your spend management

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The Yokoy impact

See how we contribute to our customers’ success stories.

Let AI do the work

Gain full visibility and control over your business spend with AI-powered automation.

Book a demo

Frequently asked questions

Yes, you can buy each Yokoy module separately. However, using the full suite provides greater benefits, as you can manage your expenses, invoices, and card payments in one central platform, and you can reduce system and data silos by simplifying ERP integrations.

Yes, Yokoy integrates with more than 50 solutions, automating your entire spend management process from end to end. At the same time, our API makes it easy to build custom integrations, if you can’t find what you’re looking for. Check our Integrations page for more details.

Yes, although we serve both midsize and large customers, Yokoy’s added value is best experience by global enterprise customers. Our suite is built for complex, global multi-entity configurations, and integrates with most enterprise ERP & HRM tools such as SAP R3/S4 and Successfactors, among others.

This depends on your IT landscape and the required configurations and integrations. For example, a global implementation with 2 legal entities, an ERP system integration, credit card integrations, and SSO setup takes about 2 months. The projects are carried out either by the Yokoy Services team or a certified Implementation Partner.

Yes, our Implementation team will lead the project from planning to implementation and testing, and will coordinate training workshops for your team. Global enterprise customers benefit from a dedicated Key Account Manager and financial process consulting from our in-house finance experts.

We use modern data encryption standards for both stored data and data in transit. Additionally, we work with external penetration testers (hackers) to constantly challenge our platform’s vulnerabilities. We adhere to local regulations such as GDPR in the EU or the Swiss Data Protection Act, to deliver the best data protection standards.

Given that no two setups are the same, we’ll discuss your specific needs during the sales process, and provide you with a tailored offer that ensures you’ll get the most out of our spend management suite.

How to Choose the Ideal Expense Management Software: Requirements and Features

How to Choose the Ideal Expense Management Software: Requirements and Features

  • Travel and expense management
Lars Mangelsdorf
Lars Mangelsdorf

Co-founder & CCO, Yokoy

Expense management software has become a critical tool for companies looking to streamline their financial operations, reduce costs, and gain greater control over their spending.

But choosing the appropriate expense automation software requires a nuanced understanding of an organization’s unique requirements, as there’s no out-of-the-box solution that matches the needs and business goals of all companies, from midsize organizations to large enterprises and global corporations.

Thus, to drive real business value, finance leaders must thoroughly assess their particular needs when selecting an expense automation software solution.

This article will explore the key considerations for companies in selecting the optimal expense processing solution, highlighting how the right software can deliver enhanced efficiency and cost savings.

Table of Contents

Differences between the needs of midsize, large, and global enterprises

Before we dive into the topic, there’s one crucial aspect that should not be neglected.

As a best practice, organizations looking to scale and expand their presence to multiple markets should look for an expense automation tool that is part of an end-to-end spend management solution.

 

Why?

 

Because expense processing can’t happen in a vacuum.

 

While in small businesses a standalone accounting software might be enough, in growing companies and established global enterprises, the expense management software needs to integrate seamlessly with other systems such as procurement, accounts payable, and travel management to provide a comprehensive view of business spend across the organization.

 

Thus, to improve their financial control and mitigate risks, finance teams in midsize to large companies and global enterprises need to take a holistic approach to spend management and invest in integrated solutions that bring together the expenses, invoices, and corporate card payments.

 

I’ve covered the topic extensively in the webinar below.

Webinar

The CFO's Blueprint for Spend Management Transformation

Learn how to get a holistic view of your spend management process to easily identify inefficiencies, streamline operations by removing system and data silos, and user real-time insights to eliminate risks, control costs, and plan ahead.

Watch the webinar

Lars Mangelsdorf, 

CCO at Yokoy

Expense management software for midsize companies

For midsize companies looking for expense automation solutions, pricing is a major consideration point in the selection process.

 

The software fees, as well as the implementation and training costs, can tip the balance in favor of one vendor or another. However, what midsize companies shouldn’t overlook is the potential return on investment (ROI) of the chosen solution.

 

The right software will help midsize companies improve their process efficiency by eliminating manual tasks, errors, and duplicate payments, saving them both time and money.

 

Thus, it’s safe to say that midsize companies should choose an expense automation tool that helps them streamline their travel and expense management processes, from receipt management to business travel expenses, and fits within their budget without compromising on features or functionality.

 

To sum it up, the main characteristics midsize companies look for in an expense management software are:

 

  • Affordability,

  • Ease of use, and

  • Scalability through integrations

 

I’ll detail each of these characteristics in the second part of this article.

Expense management platforms for large companies

Large companies are typically characterized by a complex organizational structure, with multiple departments that often operate independently. They also have a large number of employees who travel frequently and generate a high volume of business expenses.

 

Due to their size and complexity, large enterprises require a robust and flexible expense automation software solution that can not only automate the time-consuming expense process, but also ensure compliance with company policy and full visibility and control over employee spending.

 

From my experience working with large companies in various industry, the top considerations for this segment are:

 

  • Automation capabilities,

  • Flexibility through customization options,

  • Scalability through integrations, and

  • Advanced security features

 

I’ll get back to these in the second part of this article.

By bringing expenses, invoices, and card payments into one central platform, AI-powered spend management software such as Yokoy can support these objectives, as it helps drive standardization and automate manual processes for operational efficiency, as well as improve spend visibility and control across departments and geographies.

 

So let’s take a look at the key features of spend management solutions that can support these goals.

Expense management solutions for global enterprises

Finally, a large global enterprise is a company with operations and business interests in multiple countries or regions. These companies operate in a complex and dynamic business environment, with unique challenges such as managing different currencies, languages, and regulations.

 

For global enterprises, managing expenses can be particularly challenging due to the sheer volume of transactions, the unique challenges of global tax compliance, and the complexity of their approval workflows.

 

Tasks like tracking employee expenses, managing expense claims, and processing employee reimbursements in a timely manner, are a lot more complicated in a global enterprise than they are in a midsize company with local subsidiaries only. Finally, global enterprises need to ensure compliance with international regulations.

 

Thus, when looking for expense automation software, global enterprises should prioritize solutions that help them:

 

  • Streamline processes by removing system and silos,

  • Enforce compliance with internal and external policies, and

  • Gain end-to-end visibility into their spending patterns

 

So now that we’ve covered some of the differences, let’s look at the commonalities between the top expense management platforms out there.

White paper

The Future of Travel and Expense Management

After massive slumps caused by the pandemic, business travel is finally recovering. However, macroeconomic challenges are slowing the catch-up effect, forcing finance and travel leaders to cut costs by limiting business trips.

 

How can companies adapt? 

Read the white paper

What top expense management software solutions have in common

1. Decrease process costs by improving efficiency

According to Aberdeen Research, companies that automate their expense management process save an average of $20 per expense report.

 

This may not sound like much, but the average midsize company processes around 300-500 expense reports per month. Multiply that by 12, and you can see how these small process costs add up to $120.000/year.

 

Of course, the number of expense reports processed by an organization per month can vary widely based on factors such as industry, business model, and size of the company. Moreover, this number can increase significantly if the company operates in an industry with high travel and entertainment expenses, such as consulting or sales.

 

We’ve covered the topic of savings through spend management automation in the article below. 

Opinion

The ROI of Finance Transformation

Learn how to calculate, communicate, and maximize your returns when undergoing a digital transformation project.

Read the article

Stephan Hebenstreit, 

Managing Director Austria, Yokoy

2. Ensure adoption through ease of use

One of the most critical factors for the success of an expense automation software implementation is employee adoption.

 

Software that isn’t used ends up being a bad investment, so finance teams should opt for cloud-based tools that are intuitive and easy to use, including on mobile. Legacy solutions tend to neglect the UX aspect, so it’s no surprise that non-user-friendly tools see low usage rates.

Why is adoption such an important topic?

 

Because finance teams often need to prove the ROI of digitalization or transformation projects, and when employees choose to work around a tool instead of using it, it leads to disjointed processes and ways of working and a lack of compliance with company expense policies.

 

To address this challenge, expense automation software should be designed with usability in mind, offering an intuitive user interface and streamlined workflows that make it easy for non-technical users to submit and track expenses, check approvals, and manage receipts. 

 

Ideally, the solution should provide both a desktop and a mobile app, and should make it easy for companies to issue virtual cards, especially if business travel is frequent. 

3. Improve compliance through policy enforcement

Companies with automated expense management systems are 2.5 times more likely to be in full compliance with their travel and expense policies.

 

By setting up expense automation software to automatically enforce policies, organizations can reduce the risk of policy violations, identify non-compliant transactions in real-time, and make more informed decisions about expense approvals.

 

For example, the software can be configured to flag any expenses that exceed predefined limits or are not aligned with company policies, such as meals that exceed a certain amount or expenses from unauthorized vendors.

Moreover, automated policy enforcement can help companies to improve their financial control environment by minimizing the risk of fraud, errors, and abuse.

 

As mentioned a bit earlier, large and global enterprises need software that is compliant with local tax regulations in each country where they operate. This includes the ability to handle local taxes and currencies, and to provide local language support.

 

We’ve covered the topic of compliance in the article below. 

Opinion

Maximizing Compliance through Automated Expense Reporting

Automated expense reporting has been gaining traction as a solution to help finance teams streamline their workflows and gain real-time insights into company expenses. But there’s one more area where automation can help tremendously: Staying compliant.

Read the article

Lars Mangelsdorf, 

Co-founder and CCO, Yokoy

4. Integrate with accounting and ERP systems to avoid data silos

Integration capabilities are critical when selecting an expense automation software. Integrating the expense management system with other financial systems, such as accounting or ERP software, can reduce manual data entry, and minimize errors associated with manual processes.

 

This can result in significant time savings and cost reductions, as well as increased accuracy and reliability of financial data. Ultimately, integration capabilities can help companies to streamline their processes and improve the overall efficiency of their financial operations by removing data and system silos.

 

A quick note here though: Integration enables data to be shared seamlessly across systems, but not all integrations are created equal.

 

There are plenty of legacy tools out there that are very hard to connect to, and require finance teams to use custom file formats or additional in-house solutions just to transfer data between platforms.

 

My recommendation is for companies to choose software that offers solid integrations with the biggest ERP systems, as well as open API capabilities for easy connection to other tools in the financial tech stack.

5. Simplify the expense reporting process

Regardless of a company’s size, the increasing need for real-time data and insights makes it mandatory for expense management solutions to provide robust reporting and analytics capabilities.

 

Without real-time analytics and reporting, finance teams are forced to work reactively. And while this may not be a big problem in small businesses, for midsize and large enterprises, not having real-time insights into card transactions for example can lead to serious breaches in policy compliance, as well as overspending.

 

Ideally, an expense automation solution should enable businesses to create reports and visualizations that provide insights into spending patterns and highlight areas where they can make improvements.

 

To give just one example, companies should be able to use expense processing software to identify categories where they are overspending or employees who are submitting non-compliant expenses.

On processes 10k expenses monthly with Yokoy

“Yokoy has played a pivotal role in revolutionizing our expense management as we experience rapid global growth. The automation rate of nearly 90% is impressive, allowing us to handle a vast number of expenses with ease.”

Christoph Kühne, Group Finance, On

Read more
expense-management-on-running

6. Scale up or down based on business requirements

Next on the list is the need for software that can grow with them as their business expands.

 

As they scale up, companies may need additional features, such as multi-currency support, mobile access, custom pre-approval workflows, and integration with other systems such as VAT reclaim tools, travel management systems, procurement systems, and so on.

 

Thus, it’s important for finance leaders to keep this criterion in mind from the beginning, and select software that is flexible and can accommodate their changing needs over time. This will enable them to expand their operations without increasing headcount, and while maintaining full control over their expenses.

7. Provide extensive customization and configuration options

One of the most critical needs for large enterprises in expense automation software is the ability to handle complex approval workflows. Large enterprises often have multiple layers of approval, with different levels of authority required for different types of expenses.

 

That’s why the top expense and spend management solutions are able to handle complex workflows, routing expense reports to the appropriate approvers based on pre-defined rules and policies.

 

Moreover, the best solutions on the market provide real-time visibility into the approval process, enabling finance leaders to track the progress of each expense report and identify bottlenecks or delays.

8. Advanced security features

In today’s digital age, security is a top priority for all types of organizations, particularly large enterprises that handle massive amounts of sensitive financial data.

 

One critical security feature that enterprise-level expense automation software should provide is multi-factor authentication. This feature requires users to provide multiple pieces of evidence to prove their identity before accessing the system, making it harder for hackers or unauthorized personnel to gain access.

 

Then, another important functionality is role-based access controls, which enables administrators to define specific access permissions for different users based on their roles and responsibilities within the organization. This way, users only have access to the data and functionalities they need to do their job, and sensitive financial data is kept out of the hands of those who do not require it.

 

Data encryption is also crucial for securing sensitive financial data. Overall, selecting the right expense automation software with advanced security features is crucial for large enterprises to safeguard their financial data, protect their reputation, and comply with regulatory requirements.

Best expense management software for global enterprises

Now that you know what to look for in an expense management tool, let’s see some recommendations that fit the needs of global enterprises. 

Yokoy

We’ll start with our own expense management solution, as the Yokoy suite is designed to automate the entire spend management process, from receipt capture and expense submission to expense reimbursement and booking into your ERP system.

 

Yokoy’s main differentiators are the AI backbone and the integration of smart company cards, which act as a powerful connector between the expense and the invoice management modules.

 

The in-house AI technology makes it possible to automate not just the steps of the travel and expense process, but the logic as well, which means that finance teams can automate up to 90% of their day-to-day tasks, and free up time for more strategic work.

logo-yokoy-softblack-doco

DO & CO tracks expenses in real time with Yokoy

“Yokoy’s integrated corporate credit card solution played a pivotal role in our decision-making process. The seamless data transfer streamlines expense tracking, minimizing manual efforts and significantly enhancing efficiency.”

Johannes Echeverria, CFO at DO & CO

Read more
expense-management-doco

To name just a few of the platform’s capabilities:

 

  • Receipt scanning and data extraction – Yokoy’s OCR can read receipts in paper and digital format and the AI can handle both structured and unstructured data, as well as multiple languages and currencies.

  • Transaction matching – Thanks to the integration of smart corporate cards, Yokoy can match credit card transactions with expenses in real time, for fully automated expense tracking and reporting.

  • Duplicate and exception handling – Yokoy’s AI detects duplicates and policy breaches in real time and sends notifications to submitters before the expense reports are sent for approval. This drastically reduces the amount of expense fraud, errors, and rework needed, keeping the expense process compliant.

  • Customizable workflows and approval flows – Yokoy enables finance teams to create complex approval flows, with multiple levels, to accommodate the hierarchies and governance needs typical for global enterprises with multiple entities across geographies.

  • Automated bookkeeping – The platform syncs with ERP systems and travel management systems in real time, through API integrations or custom connectors. This means that all the expense data is visible in real time and there’s one single source of truth.

  • Automated audit trails – Yokoy stores all documents in digital format, fully automating the expense reporting and the audit trails. The finance teams can easily see all transactions, including details like the category, date, amount, submitter, approver, and so on. With this capability, financial reporting is simplified and the process is audit-proof.

  • Automated mileage and per diem calculations – Yokoy’s AI does all the calculations for you, automatically updating the settings for per diems, mileage allowance, and VAT rates in the background. This keeps you up to date with rules and regulations and ensures a compliant T&E process across countries.

 

If you’d like to see the Yokoy suite in action, you can book a demo below.

See Yokoy in action

Bring your expenses, supplier invoices, and corporate card payments into one fully integrated platform, powered by AI technology. 

Book a demo

Emburse

Emburse’s expense reporting software serves growing companies, and offers virtual and physical credit cards as well. 

 

Their product offering includes modules like Captio for expesne management for mid-size and large companies in Europe, Spend for spend management in growing teams, and Go for travel management in large global enterprises.

Spendesk

Spendesk aims to streamline the expense management process with solutions like smart payment methods and expense reporting features. It allows finance teams to set spending limits, monitor budgets, and track and reconcile expenses and card transactions in real time. 

 

To fit the needs of large companies, it offers centralized control with decentralized spending, and a scalable solution design.

Expensify

Expensify’s solution offers similar features, and they focus on industries such as Construction, Real estate, Non profit, Schools and universities, and Startups. 

 

For managing travel expenses, the Expensify Travel module is required. Expensify integrates with ERPs like Quickbooks, Oracle Netsuite, Sage, Xero, and Microsoft Dynamics.

SAP Concur

Concur Expense automates expense management to put an end to lost receipts and manual expense reporting. The tool enables employees to capture receipts and submit expense claims on the go, while allowing for fast reimbursements. 

 

Concur centralizes the expenses in one place, and makes it easy to enforce and change spending policies. It’s designed for global companies, and integrates with SAP’s Travel module for easier travel management.

Blog article

Travel and Expense Management Software: Switching From SAP Concur to Yokoy

What makes Yokoy different from SAP Concur? Here’s a breakdown of our most important differentiators, to help you when buying travel expense software.

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Philippe Sahli, 

Co-founder & CEO 

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To conclude, while midsize companies may prioritize affordability, ease of use, and integration capabilities, large enterprises require advanced security features, customization options, and scalability to meet their unique needs.

 

Ultimately, best practices for choosing the right software involve balancing functionality, cost, and security requirements, and prioritizing a solution that can meet both current and future needs.

 

My recommendation is for companies to take a holistic approach and look for an all-in-one solution that meets their requirements not only for expense management, but for spend management as whole.

 

If you’d like to see what makes Yokoy different and how it can support your finance team, you can book a demo below. 

Yokoy Expense

Streamline your travel and expense management

Say goodbye to manual data entry, lost receipts, and complicated reimbursements. Yokoy handles everything from start to finish, for simple T&E management at any scale.

See how it works

Simplify your spend management

Book a demo

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